BAHRIA UNIVERSITY
Discovering Knowledge
Islamabad Campus	

	     
				    	TENDER NOTICE

No. BUIC/DD/Sec/18/1709					  	    Dated: 09 April 2018

PROVISION OF WALK THROUGH GATE – BAHRIA UNIVERSITY ISLAMABAD

1.	The Bahria University Islamabad Campus invites sealed bids from firms, the original manufacturers/their authorized distributors/suppliers in Pakistan registered with Income Tax Dept. for (Provision of Walk Through Gate for Bahria University Islamabad).

2.	Interested eligible bidders may download complete bid documents or alternative purchase a complete set tender documents separately for the subject work containing detailed terms and conditions & specification from Procurement Office located at Gymnasium basement of BUIC (Tel: 051-9260002 Ext: 305) on submission of written application on company letter head supported by copy of NTN & GST certificates against payment of non-refundable fee in shape of cash of Rs. 1000 /- (Rupees One Thousand only) till 25 April 2018.

3.	Single stage-two envelopes methodology shall apply. Sealed bids supported by earnest money @ 2.5% of the total bid value in the shape of pay order/demand draft/call deposit in favour of Bahria University Islamabad Campus should reach with the bid on/or before 1100 hours by 26 April 2018.  A Sealed Bid Box is placed at Gym basement. The tenders will be opened on the same date at 1130 hours in the presence of the bidders/their authorized representatives, who may choose to be present. Conditional/incomplete bids will not be considered. Bids received late from closing date and time will not be entertained. 

4.	The bidders are requested to give their best and final prices inclusive of all taxes and transportation cost etc. The Bahria University may reject all bids or proposals at any time prior to the acceptance of a bid proposal by invoking rule 33 of PPR – 2004 

5.	Further information for any query or technical clarification, if any, may be contacted on phone numbers 051-9260002 Ext: 383 Cdr (Retd) Fayyaz Ashraf TI(M)

DIRECTOR ISLAMABAD CAMPUS
Bahria University, Islamabad Campus
Sector E-8, Shangrila Road, Naval Complex, Islamabad
Tel: 051-9260002 Extension: 305, FAX: 051- 9260889

Section I
Standard Instructions to Bidders

The following data shall be applicable:

S#	Attribute	Details 	
1.	Name of Purchaser	Bahria University Islamabad Campus	
2.	Purchaser’s Address	Shangrilla Road, Sector E-8, Islamabad	
3.	Collection of Bidding Documents from	Procurement Office
Basement of Gym	
4.	Price of Bidding Documents 	Rs.1000/- in cash.  Nonrefundable, receipt will be provided as per attached format.	
5.	Communication / Correspondence 	Cdre  (Retd) Syed Hasan Mustafa SI(M), Director Islamabad Campus
Shangrilla Road, Sector E-8, Islamabad
Tele:  051-926002/502	
6.	Bid Submission format	The bids and prices must be submitted on the formats set out in Section-V of this document.  The bids submitted on different formats may be considered non-responsive and may be rejected.	
7.	Submission of Bids by hand	Bids are to be dropped in a Bid Box placed at the Procurement Office Basement of Gym	
8.	Submission of Bids by post	In case a bidder prefers to submit bid through courier, he must ensure that it is dispatched timely enough to reach Director Islamabad Campus office before the date and time specified in section-II of bidding document.  The bids so dispatched must be addressed as under:

The President Purchase Committee
Director Islamabad Campus
Bahria University
Sector E-8, Shangrilla Road, Islamabad	
9.	Non Eligible Bidders	This Invitation for Bids is open to all eligible bidders, except as provided hereinafter.  

Bidders, who have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by the Purchaser to provide consultancy for the preparation of the design, specifications, and other documents to be used under this Invitation for Bids.

Bidders under a declaration of ineligibility for corrupt and fraudulent practices.	
10.	The price quoted shall be	DDP in Pak Rupees i.e. inclusive of all applicable taxes & transportation and labour charges, if any.  If there is no mention of taxes, the offered / quoted price(s) will be considered as inclusive of all prevailing taxes / duties.	
11.	Amount of bid security	2.5% of likely financial proposal.	
12.	Form of Bid Security	a.	The bid security shall be in the form of irrevocable, en-cashable call-deposit/bank draft/pay order in name of Bahria University.

b.	No personal cheques will be acceptable at any cost. 
c.	The previous bid security (if any) will not be considered or carried forward.

d.	The tenders found deficient of the amount as bid security compared to total bid price will not be considered. 

e.	Bid security is refundable however; its claiming back shall be responsibility of the bidder.  The bidder or its authorized representative will collect it from Procurement office by hand acknowledging receipt by signing in the bid security R & I register.	
13.	Bid validity period.	Bid should remain valid for 90 days from the closing date.  Bid validity period for commercial bids shall be communicated when the same would be called for (if called separately).	

14.	Criteria for commercial bid evaluation.	a.  Total cost (inclusive of all applicable taxes, transportation and labour charges.
b.  A bidder, if he so chooses, can bid for selective items from the list.

c.  However, bidders cannot bid for partial quantities of an item. The bid must be for the whole quantity of an item required.

d.  The bidder has to quote only one rate for each item as per tender specification, no separate accessories will be accepted.

	
15.	Criteria for Technical Bids Evaluation	A committee of experts will be constituted for this purpose, which shall evaluate bids keeping in view the proposed material, design. The committee may ask for fresh / revised technical proposals also.	
16.	Percentage for quantity increase or decrease	The quantity can be increased or decreased upto maximum of 15% as per client requirements for first/subsequent order.	
17.	Execution 	The work order (as per attached format) will be issued to the contractor who shall sign for its acceptance.  The formal contract will be signed with mutual consent and if the terms and conditions of the deal are complex/ involve heavy cost/part payments/loan adjustments etc.
	
18.	Further Order	Further orders can be given within 1 year at given prices, if required by the client and agreed by the constructor.
	
19.	Defect liability period	a.	One year defect liability period shall apply.

d.	The client shall promptly notify the constructor in writing of any claims arising during the defect liability period. 

e.	Upon receipt of such notice, the bidder shall, within the period specified with all reasonable speed, repair the defective parts thereof, without costs to the client.

f.	If the bidder, having been notified, fails to remedy the defect(s), within a reasonable period, the client may proceed to take such remedial action as may be necessary, at the contractor’s risk and expense and without prejudice to any other rights which the client may have against the constructor under the Contract.

g.	Date of putting the facility into usage shall be reckoned for start of defect liability period. Retention money maximum upto 10% can be withheld for one year.	
20	Guarantee/Warranty	a.  The supplier warrants that tfhe goods supplied underf this order are new, of the most recent or current models, and that they incorporate all recent improvements in design and materials unless provided otherwise in the purchase order. The supplier further warrants thatg all goods supplied under this purchase order shall have no defect, arising from design, materials, or workmanship (except when the design and/or material is required by the Purchaser’s specifications) or from any act or omission of the supplier, that may develop under normal use of the supplied goods in the conditions prevailing in the country of final destination.

b.  Standard comprehensive warranty by OEM shall also be required.

c.  Certificate of warranty should be backed by principal manufactuerer having exsistance/authorised service centres in Pakistan.

d.  The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.

e.  Upon receipt of such notice, the supplier shall, within the period specified with all reasonable speed, repair or replace the defective goods or parts thereof, without costs to the purchaser.

f.  If the supplier, having been notified, fails to remedy the defects, within a reasonable period, the purchaser may proceed to take such remedial action as may be necessary at the supplier’s risk and expense and without prejudice to any other rights which the purchaser may have against the supplier under the contract.

g.  Date of commissioning/putting the equipment into usage shall be reckoned for start of warranty period. Retention money maximum upto 10% can be withheld for one year.	
21.	Arbitration	The order / contract shall be construed according to the laws of Pakistan.  Any difference of opinion or dispute arising between the parties in relation to the order / contract shall be settled amicably by both the parties.  If not settled, the matter shall be referred to Rector Bahria University Islamabad as arbitrator whose decision shall be final and binding upon both the parties.  No dispute once decided by the arbitrator shall be agitated in any court of Law.	
22.	Liquidated Damages	1% of the cost of entire order of such work as remained un completed for every day up to maximum of 10 days.  If work is not done even after penalty for 10 consecutive days, the university has the right to cancel work order and have the right to give the contract to next lowest bidder on risk and expense of bidder.	
23.	Any Other Condition	Any other condition specific to this project not included in this tender document can be included or communicated through work order, whose format is given in section V(3) or letter of intent which shall be served before concluding contract.	

Section II
Special Instructions to Bidders

S#	Attribute	Details 	
1	Name of Project	Provision of Walk Through Gate for Bahria University Islamabad).	
2	Tender Published on	09 April on PPRA & BUI website 	
3	Medium	PPRA website, University website	
4	Source of Funds	Bahria University’s Revenue	
5	Deadline for bid submission 	26 April 2018 	
6	Time, date, and place for bid opening.	26 April 2018 after 1130 hrs Bahria University, Sector E-8, Islamabad	
7	Bidding Procedure	Single stage two envelopes procedure shall apply	
8	Qualification of Bidders and documents to be attached with the bids.	a.	The bidder must have at least five years of experience in similar field (proof be attached).

b.	The bidder must have handled similar or high value projects. Documentary evidence to this effect must be provided with the Bid, which includes copies of service order, certificate from client for successful completion of contract, etc.

c.     To undertake such heavy loads the bidder must have capability with technical infrastructure/setup comprising of Technical staff machines and other associated facilities.

d.     The bidder will facilitate visit of the assessment team from the university to ascertain the capability and infrastructure of the firm, if required by the university.

e.	The bidder must submit National Tax, Sales Tax Registration Certificates and Income Tax clearance certificate on the last income Tax return.

f.	The bidder must submit the following documents with the proposal to ascertain the financial capability:-

i.	Audited Balance Sheet of last year including profit & loss account & auditors notes. 

ii.	Tax Return of last one year.

g.	The bidder must submit an affidavit on stamp paper of Rs 50/- to the fact that bidder has not been blacklisted by any organization of the Federal/Provincial Government.

h.	The bidder must submit constructor Authorization certificate, where applicable.	
9.	Subject and file No.	Provision of Walk Through Gate for Bahria University Islamabad).
File No. BUIC/DD/SEC18//1709	
10.	Acceptance of works	A Committee of experts from DIC shall be constituted to inspect the works completed.  The committee may use any sources, tool or technique to test the work completed by constructor. Payment would be made on production of acceptance certificate issued by the committee.  The date of acceptance shall be reckoned as the date of delivery.  	

Section III
Schedule of Requirements
The delivery schedule stipulates hereafter is a delivery period during which the delivery is required to be completed, tested and accepted.

S#	Description	Qty	Delivery schedule	Location	
01	Provision of Walk Through Gate for Bahria University Islamabad).
	02	30 days after issuance of purchase order	Bahria University Islamabad Campus	

 

Section IV
Technical Specifications
Security Equipment

PROVISION OF WALK THROUGH GATE FOR BAHRIA UNIVERSITY ISLAMABAD).

Equipment	Specifications	

Provision of Walk Through Gate for Bahria University Islamabad).
	Standard Programs:  Over 20 application programs included
Sensitivity:  Up to 200 distinct sensitivity levels
Zone Indications:  33 independent zones
Overhead Control Unit:  All electronics—LCD, alarm light, 
LED bar graph, control touch pads—Integrated to eliminate wire exposure.
Tamper-Proof Settings:  with access levels of security clearance
Self Diagnostic Program:  Complete and automatic
Battery Pack: 10-hour backup available
Warranty:  12 months, Limited Parts/Labour
Passageway Interior Size:
 Width 30" (Approx) 
Height 80" (Approx)
Depth 23" (Approx)
Overall Exterior Size
Width 30+” (Approx)
Height 82-90" (Approx)
Depth 23" (Approx)
Temperatures Operating: -4º F (-20º C) to +122º F (50º C)
Humidity to 95% non-condensing
Storage: -40º F (-40º C) to 158º F (70º C)
Health and Safety: Harmless to pacemakers and pregnant women
Power: Fully automatic 115 to 240 VAC, 50 or 60 Hertz,(Available supply at Campus is 220VAC) 
No rewiring, switching or adjustments needed.
Weather proofing:   Degrees of Protection provided by Enclosures.
Construction:  Attractive scratch and mar-resistant laminate.
Detection Heads and Support: heavy duty aluminum.
Control Outputs:  Solid state switches (low voltage AC or DC) for operating External alarms and control devices.
Remote Control: Desktop Remote Control with Zone Indication and/or via 
Network with CMA Interface Module.
Networking (optional) Manage individual or groups of walkthroughs and 
Perform statistical analysis of throughput.
Alarm Indicators/Random Alarm Feature
33 zones, volume-adjustable audible tone, bright 
LED visual and remote alarms. Random alarm feature; 
Adjustable from 0 to 50 percent.

Section V Standard Forms
Bid Form 
To:  [name and address of Purchaser]

	Having examined the bidding documents, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply and deliver [description of goods and services] in conformity with the said bidding documents for the sum of [total bid amount in words and figures] or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this Bid.

	We undertake, if our Bid is accepted, to deliver the goods in accordance with the delivery schedule specified in the Schedule of Requirements.

	If our Bid is accepted, we hereby agree that our Bid Security as being provided herewith this “Bid Form” will remain with the Purchaser.

	We also agree to abide by this Bid for a period of [number] days from the date fixed for Bid opening, and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

	Until a formal Contract is prepared and executed, this Bid, together with your written acceptance thereof and your notification of award, shall constitute a binding Contract between us.

We understand that you are not bound to accept the lowest or any bid you may receive.

Dated this ________________ day of ________________ 20______.
			
[signature]	[in the capacity of]

Duly authorized to sign Bid for and on behalf of 	

2. Price Schedule in Pak. Rupees

Name of Bidder 	.  IFB Number 	.  Page 	 of 	.

S#	Detail of items	Qty	Unit Rate (with all applicable taxes & Tpt charges etc)	Amount of total quantity	2.5% bid security amount to Rs.	
a.	Provision of Walk Through Gate for Bahria University Islamabad).
	02 				
Total Rs.			

Name of Bidder / Firm:

___________________________________
__________________________________																Signature_____________________
___________________________________

Date: 								Seal:

3.  FORMAT OF SUPPLY ORDER
									    	BAHRIA UNIVERSITY 

BUIC/DD/Sec/18/1709

M/s 											Date			

PROVISION OF WALK THROUGH GATE – BAHRIA UNIVERSITY ISLAMABAD

Reference:

A.	Your quotation No.				 dated 			

1.	Your quotation for the under mentioned item with specifications and prices given therein has been accepted by the Competent Authority:

S#	Description	Quantity	Unit Rate (with all applicable taxes & Tpt charges etc)	Amount of total quantity	
a.	Provision of Walk Through Gate for Bahria University Islamabad).
	02			
Grand Total Rs.		

(Rupees 										Only)

2.	You are required to complete the job latest by ________ 2018.

3.	The terms & conditions for supply, Installation Commissioning and Training given hereunder and in tender documents shall apply:

a.	Rates: Rates quoted by you are firm, final, inclusive of all taxes and irrevocable thus no escalation will be allowed.

b.	Inspection Training & Trials: The item will be accepted by a committee constituted by the user department BUIC after ascertainment of quality / genuineness / quantity / etc through inspection and testing, configuration and training. Training is to be arranged by supplier at user premises to enable operators to the entire satisfaction of acceptance committee. Trials for each piece of equipment will be arranged by supplier at user premises, to the entire satisfaction of acceptance committee   

c.	Guarantee / Warranty: Standard, Comprehensive Warranty with parts.

d.	LD:  1% of the cost of entire order of such items as remained not supplied for every day up to maximum of 10 days.  If supply is not made even after penalty for 10 consecutive days, the university has the right to forfeit the bid security, cancel Purchase order and purchase items from elsewhere on your risk and expense.

e.	Payment:  90% Payment will be made through cheque in the name of M/S 		 within 30 days after delivery and its acceptance by the user.

f.	Retention Money: 10% amount of bill will be released after one year on expiry of defect liability period.

g.	Tax deduction:  Taxes will be deducted at source as per Government rules. 

h.	Arbitration:  This order shall be construed according to the laws of Pakistan.  Any difference of opinion or dispute arising between the parties in relation to this order shall be settled amicably by both the parties.  If not settled, the matter shall be referred to Rector Bahria University Islamabad as arbitrator whose decision shall be final and binding upon both the parties.  No dispute once decided by the arbitrator shall be agitated in any court of Law.

J.	Further Order:  Further order can be given within One year at given prices.

K.	Documentation:	Supplier is to provide Test certificates (where applicable) Copy of agreement with the OEM (Preferable) Two copies of Operator/Manufacturer Manuals are to be provable. 

4.	If the contents of this purchase order are acceptable to you then kindly return the enclosed duplicate copy of the same within 7 days after receipt, duly signed and stamped as a token of your acceptance.  Non receipt of the same at this end would mean acceptance.

5.	Prompt delivery & work will be appreciated.

											Director Campus
M/S______________________________

R E C E I P T:

Received a sum of Rs. 1000/- (Rupees One Thousand only) as non-refundable payment from 
Mr. 						, NIC No.							 Mobile No.						on account of Tender Documents supplied to 
M/s 						 Address 														 in response to Bahria University Tender Notice.

Receipt No.				
														
Date _______________							For Purchase Officer

ISSUE NOTE: (This portion will be retained in office)

Tender Document No.			Issue to M/s							
Address													
								 Received a sum of Rs. 1000/- (Rupees One Thousand only) as non- refundable payment from Mr. 						, NIC No.						 Mobile No.					

Signed

For President Purchase Committee
Bahria University, Sector E-8
Shangrila, Road Islamabad
Date__________________				Tel No.(051)20063257,Fax(051) 9263409